2013 Frequently Asked Questions

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Fire Prevention & Safety Grants (FP&S) - 2013 Frequently Asked Questions (FAQs)


 

What is the purpose of the FY 2013 FP&S?
The purpose of the Fire Prevention and Safety Grants is to fund Fire Prevention and Safety Activities and Firefighter Safety Research and Development Activities. Fire Prevention and Safety Grant Activities are designed to reach high-risk target groups and mitigate incidences of deaths and injuries caused by fire and fire-related hazards. Firefighter Research and Development Grant Activities are aimed at improvements to firefighter health and safety.

How do I apply for a FP&S grant?
The automated FY 2013 FP&S Grant application is accessible from the AFG Web site (www.fema.gov/firegrants/) and the grants.gov Web site (www.grants.gov). The automated application has been designed with "help screens" and "drop-down menus" to assist you throughout the application process.

Note: If you are using any Web browser other than Internet Explorer, such as Firefox or Netscape, you may have problems with the drop-down menus in the application. You can either access our application through Internet Explorer (which is preferred) or you can use the up and down keys on your keyboard to make the selection; then click enter.

Who is eligible to apply?
Eligible applicants for the Fire Prevention and Safety Activity include fire departments, national, regional, state, and local organizations, Native American tribal organizations, and/or community organizations recognized for their experience and expertise in fire prevention and safety programs and activities. Private and public nonprofit organizations and Housing Authorities are eligible.

Eligible applicants for the Firefighter Safety Research and Development Activity include national, regional, state, local, or community organizations, such as academic institutions (i.e. universities), public health, occupational health, and injury prevention institutions, especially those recognized for experience and expertise in firefighter safety research and development programs or whose applications demonstrate strong research and development experience and expertise whose research has potential to improve firefighter safety. Private and public nonprofit organizations and non-Federal and non-governmental organizations are also eligible to apply for funding. Fire departments are not eligible to apply for funding under this activity.

For-profit organizations and other federal organizations are not eligible to apply for FP&S Grants.

What can I apply for?
Fire Prevention and Safety Grants are separated into two Activities. Projects that can be funded are:

  1. Fire Prevention and Safety: Applicants can apply for up to three separate projects within one application. The period of performance is not to exceed twelve months. Each application is limited to $1.5 million Federal share. Examples of eligible projects include: Smoke Alarms, Sprinkler Awareness, Public Education campaigns, Code Enforcement/Awareness, Firefighter Safety, Training, Wildfire Prevention /Awareness, Arson Prevention/Awareness, Risk Assessments, and General Prevention/Awareness. Applicants requesting a Risk Assessment project are precluded from applying for additional projects. All applicants are subject to a 5% cost share.
  2. Firefighter Safety Research and Development: Applicants can apply for up to three separate projects within one application. The period of performance is not to exceed 36 months. Each application, regardless of the number of projects, is limited to $1.5 million Federal share. For multi-year projects, they can divide the $1.5 million over the period of performance however they deem necessary. Projects must address injury outcomes or provide a strong justification the proposed outcomes can be linked to injury outcomes. Behavioral, Clinical, and Social Science studies, Database/Data Collection and analysis projects/systems, Technology and Product Development Studies, and research regarding dissemination and implementation of effective programs and projects and preliminary studies are all examples of eligible projects.

Applicants must submit only one application during this application period and may include requests for either one or both activities.

All Research and Development applicants are subject to a 5% cost share.

 

How many projects can I apply for under FP&S?
Applicants may submit only one FP&S Grant application per FP&S application period, but may request financial assistance for as many as three projects for each activity.

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Does my project have to address children, seniors or firefighters?
You have to determine the target population that is at risk in your community. You do not have to conform to national statistics in order to be eligible for funding. You need to justify how you determined the target population, how your proposed project will address the community's vulnerability and benefit the target population. In addition, you need to ensure your solution is age-appropriate for that target population.

Are sprinkler systems eligible for funding?
A sprinkler system installed for demonstration only purposes can be eligible for funding, but it must be part of a comprehensive sprinkler educational effort.

How much funding is available for the FY 2013 FP&S?
There is $32,092,008 million available for funding FP&S Grant Program Activities. Each applicant can submit a request for up to $1.5 million Federal share.

What is the maximum amount of funding an applicant can be awarded?
Each applicant can submit a request for up to $1.5 million Federal Share and ultimately receive an award for that amount.

I have a federally approved Indirect Cost Rate Agreement, but am unsure where to send a copy.
You do not need to submit a copy of your Indirect Cost Rate Agreement at the time of application. If you are awarded a grant, we will request a copy at that time. However, please ensure the budget portion of your application includes information pertaining to your Indirect Cost Rate Agreement.

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I have not heard about the status of my 2013 AFG Grant and I am unsure about how much I can request for my FY2013 FP&S application.
The funding limitations that existed in FY2012 regarding total amount of AFG funds each applicant could receive based on population size is no longer applicable in FY2013. Therefore, you should apply for the amount you need to fund your FP&S application, regardless of what you requested or what may have been awarded to you for your FY2013 AFG application.

I was recently awarded a FY 2012 FP&S Grant; can I still apply for a FY 2013 FP&S Grant?
Yes. However, since the possibility exists that the Period of Performance on the FY 2012 and the FY 2013 grants will overlap, you need to ensure that if you are awarded a FY 2013 grant, the start of your FY 2013 grant does not depend on the completion of your FY 2012 grant. Additionally, you should determine whether receipt of a FY 2013 grant will not impact your ability to continue with and/or complete your FY 2012 grant.

What changes were made to the FP&S since last year?
There are several key changes that have occurred in FY2013. The evaluation criterion has slightly changed under the FP&S activity. The evaluation process and criteria has changed for those applicants applying under the R&D activity, please see the FOA for specifics.

The maximum amount that each applicant can request has increased from $1 million Federal share to $1.5 million Federal share.

A cost share of 5% has been implemented for all applicant types, including fire departments (regardless of population size) national, regional, state, local, or community organizations, private and public nonprofit organizations, academic institutions, nonfederal governmental organizations, and nongovernmental organizations.

Types of contributions for cost sharing include both cash and in-kind.

How does an eligible applicant obtain help with the application?
Call the Help Desk at 1-866-274-0960 with your questions. During the application period (February 18, 2014 - March 21, 2014), the Help Desk will be staffed between the hours of 8:00 a.m. and 4:30 p.m. Eastern Time, Monday through Friday. However, the hours may change as the application period progresses. The toll-free number also accepts voice mail messages after hours or if the lines are busy. Questions may also be faxed to 1-866-274-0942 or e-mailed to FireGrants@dhs.gov.

What is the deadline for FY 2013 FP&S applications to be submitted?
All applications must be completed and submitted online by 5:00 p.m. Eastern Time on March 21, 2014.

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How are the FP&S Grant applications reviewed?
The evaluation criteria are listed in the FP&S Funding Opportunity Announcement (FOA). Review the FOA and focus on these criteria in order to develop a competitive application for panel reviews. All eligible FP&S applications go to panel reviews.

When will the awards be announced?
Award announcements will be made beginning in the Spring, 2014 and on a continuous basis until all available funds have been awarded.

Is there a cost share for fire departments?
Yes. All applicants, including fire departments, have a 5% cost share. FEMA generally administers cost sharing requirements in accordance with 44 C.F.R. § 13.24 for grants to state and local government entities, and with 2 C.F.R. § 215.23 for grants to institutions of higher education and other non-profit organizations. The Administrator of FEMA may waive or reduce Cost Share requirements in cases of demonstrated economic hardship.

The grantee is not required to have the cost-share at the time of application, nor at the time of award. However, before a grant is awarded, FEMA will contact potential awardees to determine whether the grantee has the funding in hand or if the grantee has a viable plan to obtain the funding necessary to fulfill the cost sharing requirement.

All grantees should ensure that they are thoroughly familiar with FEMA’s administration of cost sharing requirements identified herein, as well as in appropriate cost principles in Title 2 of the Code of Federal Regulations, Parts 225 and 230, and the AFG FAQs available at www.fema.gov/frequently-asked-questions-0.

Types of Contributions

  1. Cash
    Cost share match (cash or hard match), including non-federal cash spent for project-related costs.
  2. In-Kind
    In-kind (soft; other than cash payments) cost share matches are allowable for FP&S Grants. Such matches include, but are not limited to, the valuation of in-kind services, complementary activities, provision of staff, facilities, services, material or equipment.. In-kind is the value of something received or provided that does not have a cost associated with it. For example, where an in-kind match is permitted, then the value of donated services could be used to comply with the match requirement. Also, third party in-kind contributions may count toward satisfying match requirements, provided the grantee receiving the contributions expends them as allowable costs in compliance with provisions listed above.

 

Will there be a cost share requirement for national, regional, state, local or community organizations this year?
Yes, there is a cost share requirement of 5% for national, regional, state, local or community organizations applying under either the FP&S Activity or the R&D Activity. FEMA generally administers cost sharing requirements in accordance with 44 C.F.R. § 13.24 for grants to state and local government entities, and with 2 C.F.R. § 215.23 for grants to institutions of higher education and other non-profit organizations. The Administrator of FEMA may waive or reduce Cost Share requirements in cases of demonstrated economic hardship.

The grantee is not required to have the cost-share at the time of application, nor at the time of award. However, before a grant is awarded, FEMA will contact potential awardees to determine whether the grantee has the funding in hand or if the grantee has a viable plan to obtain the funding necessary to fulfill the cost sharing requirement.

All grantees should ensure that they are thoroughly familiar with FEMA’s administration of cost sharing requirements identified herein, as well as in appropriate cost principles in Title 2 of the Code of Federal Regulations, Parts 225 and 230, and the AFG FAQs available at www.fema.gov/frequently-asked-questions-0.

Types of Contributions

  1. Cash
    Cost share match (cash or hard match), including non-federal cash spent for project-related costs.
  2. In-Kind
    In-kind (soft; other than cash payments) cost share matches are allowable for FP&S Grants. Such matches include, but are not limited to, the valuation of in-kind services, complementary activities, provision of staff, facilities, services, material or equipment.. In-kind is the value of something received or provided that does not have a cost associated with it. For example, where an in-kind match is permitted, then the value of donated services could be used to comply with the match requirement. Also, third party in-kind contributions may count toward satisfying match requirements, provided the grantee receiving the contributions expends them as allowable costs in compliance with provisions listed above.

 

Are multi-year projects eligible under the Firefighter Safety Research and Development Activity?
Yes. Applicants can propose projects (limited to $1.5 million Federal share) with up to three years of performance requirements. Greater detail should be given for the first year; and also describe specific goals and objectives for second (and third) year(s). With reference to the study's goals, objectives, and specific aims, provide a literature review that includes citations in the text and references at the end of the application. The review should make it clear that the proposed study is necessary, different from other current studies, offers a unique contribution or adds to an existing body of knowledge. Additional information provided should include:

A contingency plan with examples of what may be the key challenges and plans to address and overcome them.

A monitoring plan that identifies progress toward achieving established goals and that ensures costs are monitored.

A spending plan that corresponds with the overall project and specific-year goals and objectives.

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I am applying for the Firefighter Safety Research and Development Activity and the Curriculum Vitae (CV) will not fit into the narrative section. Can I attach this as a file?
Yes, the CV must be included in the Appendix and each CV is limited to 2 pages. The system accepts attachments. Research and Development (R&D) Activity applicants should upload their narrative in the space provided on the narrative screen. Applicants for the Research and Development (R&D) activity must comply with the following guidelines:

  • Application must include one Narrative Statement and one Appendix document (per project).
  • The Narrative Statement for the R&D Activity is limited to 20 pages per project. The first page of the Narrative Statement must include an abstract of about 250 words that address purpose and aims, relevance, methods, and anticipated outcomes. All narrative text, including references and footnotes must be in the Narrative Statement. In addition, it must include the R&D category type, which the project is addressing, and contact information (e-mail address and telephone number) for the principal investigator must be provided on the first page of the Narrative Statement.
  • It may be useful to organize the Narrative Statement to follow the R&D Evaluation Criteria.
  • All references and footnotes pertaining to the Narrative Statement must be in the Narrative Statement rather than the Appendix document. Major tables and figures may be included in either the Narrative Statement or the Appendix document.
  • The Appendix is limited to 20 pages per project that includes curriculum vitae and may include other items, such as data collection instruments, additional tables and figures, illustrations, specifications for product designs, and letters of commitment from partners.
  • Curriculum Vitae (CVs) for the PI and lead scientists, as well as other key research personnel listed in the budget, are to be included in the Appendix, but are limited to a maximum of two pages per CV. Applicants are strongly encouraged to follow the biographical sketch sample (see Appendix B, Biographical Sketch Sample, p. 38) in preparing CVs.
  • Font: Times New Roman or Arial.
  • Font Size: 11 points (11 pt) or larger.
  • Page Dimensions: Page dimensions must be 8.5" x 11" (21.6 cm x 27.9 cm) or smaller.
  • Margins: All margins (top, bottom, left, and right) must be at least 1" (2.54cm).
  • Header: The header on each page of the Narrative Statement and the Appendix should contain:
    • PI (surname)
    • Institution name (abbreviated)
    • Project Short Title
    • Page Number
Last Updated: 
07/24/2014 - 16:00
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