Travel Spanning Fiscal Years
By Winona Cason, Office of the Chief Financial Officer
The Office of the Chief Financial Officer has updated its guidance for end of fiscal year travel and issued a revised CFO Bulletin #150, Travel Spanning Fiscal Years. The updated guidance applies to all FEMA employees and is effective immediately. As in previous years, non-disaster travel spanning both fiscal years will require two separate travel authorizations and separate travel vouchers for each fiscal year. However, there is one substantive change for disaster travel employees. Disaster travel spanning fiscal years, will still require one voucher; however, all travel expenses will be charged to the fiscal year in which travel starts. For example, expenses associated with a trip that begins on or before September 30, 2013 and ends on Oct. 4, 2013, should be charged to FY 2013.
For more information, contact the Financial Policy Unit at 202-646-4591 or via email at FEMA-TravelPolicy@fema.gov.
Per Diem Rates now available and loaded in Fed Traveler
Nancy Clark, Office of the Chief Financial Officer
The new Continental United States per diem rates for Fiscal Year 2014, effective Oct. 1, 2013, have been loaded to FedTraveler.com. If you have an Approved Travel Authorization that begins in FY 2013 and crosses over to FY 2014, or one that originates entirely in the new fiscal year, no action is required. FedTraveler.com will automatically apply these new rates and adjust your per diem accordingly on the Expense Report.
For Travel Authorizations that have not yet been approved or for Amendments to approved Travel Authorizations that begin in FY 2013 and cross over to FY 2014 please complete the following steps:
1. Open the Travel Authorization document and select Modify next to each segment that needs to be updated.
2. After the segment expands, select Save and Continue to complete the update. The system incorporates the correct per diem rate.
3. To confirm that the change was made, select Review Travel Details. The modified rates for Max Lodging and Max M&IE appear in red at the bottom of the Segment section.
If hotel reservations are associated with the Travel Authorization, it may be necessary to set the Nightly Lodging to the rate received from the hotel. NOTE: You may also review the Document Summary using the Document Control Options from My Travel Desktop to verify the update was made.
As a Reminder: The Agency will not be using FedTraveler.com after Nov. 11, 2013, so it is important that everyone complete and close out all travel documents in the system prior to this date.
If you have questions, please call the Fedtraveler.com Helpdesk on 1-800-310-3169, Option 2.