The FEMA Office of the Chief Financial Officer has been working with the Office of Management and Budget on providing prompt payment to small businesses. Pursuant to the OMB Memorandum 12-16 issued on July 11, 2012, for a period of one year the OCFO will be working towards a goal of paying all vendor payments within 15 days of receiving proper documentation. This initiative does not affect the application of the Prompt Pay Act’s late-payment interest penalty provisions.
Effective the date of this signed memo, all invoices received with proper documentation will be processed according to the following schedule in order to successfully meet the 15 day mandate.
- The FEMA Finance Center (FFC) will forward all invoices to the Contracting Officer Representatives (CORs)/Approving Official (AO) for approval within three days of receipt.
- The CORs/AO will have seven days to verify, approve and return the invoice to the FFC.
- The FFC will then review, post, certify and schedule payment within three days.
CORs have many responsibilities that compete for their time. If you believe that your workload will not allow you to process invoices in accordance with the above directive, it is essential that you work closely with both your Contracting Officer and Supervisor to either make changes to your work assignments so you are able to expeditiously process invoices for payment or arrange to have an alternate or replacement COR assigned to provide additional support.
If you have any questions regarding the guidelines set forth in this memo, please contact Jennifer Clark at (540) 504-1848 or Jennifer.Clark2@fema.dhs.gov or Cindy Showers at (540) 504-1840 or Cindy.Showers@fema.dhs.gov.
For COR related matters contact Chad Newkirk, COR/Program Manager Programs Lead at (202) 212-2256 or FEMA-COR-Certification@fema.dhs.gov.