This section covers Section 3 - Part 4 of the Assistance to Firefighters Grants (AFG) application tutorial. The tutorial is intended for fire departments and eligible organizations who are interested in AFG application assistance tools.
*Please note that this tutorial was produced for the FY 2011 AFG open application period. Applicants should always refer to the latest Funding Opportunity Announcement (FOA) when applying.*
e-Grant Application - Regional Requests
This is the Regional Request version of this tutorial. If you are not making a Regional Request, please click “Change Version.” on the screen. This will take you back to the version selection screen where you can choose your correct applicant type. There are three versions of this tutorial, each providing information specific to applicant type. It is important to view the correct version.
Regional Characteristics (Part I)
Regional Characteristics (Part I) focuses on your region’s demographic information to include your first-due response area, and the total number of regional personnel. Your answers to these questions provide the Peer Reviewers with information about your departments and the community they serve.
Tip: Help screens provide valuable additional information on topics directly related to the questions in the application. Review the Help screens on each page before answering the questions.
Does your region fire and emergency services for critical local, state, or federal infrastructure?
If so, indicate yes on this screen. The Peer Panelists will take that information into account when assessing the cost-benefit of your application. If you are unsure about your region’s role in your State’s Homeland Security plans, contact your State Homeland Security Advisor or State Emergency Management officials.
Narrative—Your Department & Community
In this section, we want to know detailed information about your region's fire departments and the communities they serve. What are your departments’ greatest challenges, threats, and opportunities with respect to your funding request? What are the specific needs, challenges and risks facing the community your department serves? Have you completed a community risk assessment? If so, great! Tell us how this funding application relates to or aligns with the findings of your assessment?
Provide as much information as possible to help us better understand your needs and your community’s risks.
Once you have answered all the questions for Regional Characteristics (Part I), click “Save and Continue” to proceed to the next section of the application.
Regional Characteristics (Part II)
Regional Characteristics (Part II) asks you to provide a profile of:
- Region’s run statistics, including fatalities and injuries over three years
- Budget and funding sources: Read the help screens for valuable guidance on provided accurate information
- Vehicle information, specifically the quantity of front line and reserve vehicles
When you have completed EMS Department Characteristics (Part II), click “Save and Continue.”
Need for Financial Assistance
On this screen, you are asked about your region’s need for financial assistance. This answer is important, as it helps the Peer Review Panel assess your region's financial need. Your answer should address why your region has been unable to fund the project locally, including such details as:
- What funding challenges existed in your community that initiated your application for grant funding?
- Provide information on attempts to acquire funding from other sources.
- Provide a description of operating budget challenge.
- What is the budgetary outlook for the future for your organization? Are revenues likely to increase or decrease? Explain why and by how much.
When you have completed the Regional Characteristics (Part II), click “Save and Continue.”
Regional Call Volume
The Regional Call Volume screen requests information describing your region’s activities by type of incident response or call. There are 14 categories of calls. Each category has a Help section providing descriptions and examples of the types of calls that should be included.
When you complete the information about your call volume, click “Save and Continue.”
Regional Requests Information
Use the Request Information screen to select the program to which you are applying.
- Select the appropriate Program Name for which you are applying: Operations and Safety.
- Tip: Clicking any one of the Activities Available under the Program Name will give you the definition of the activity in a new glossary screen. Just look at the very first term that appears in the pop-up screen.
- Note: You can apply for any of the activities available under Operations and Safety in one application.
- Indicate if your project will benefit more than one fire department or organization. If so, use the text box to explain and list the number and types of departments, the population served, and jurisdictions that will benefit.
- Answer the question regarding grant writing fees. These fees may be reimbursable if you receive an award.
When you have finished entering the information, click “Save and Continue.”
Regional Request Details
Once you select an activity on the Request Information screen, you are directed to the Request Details screen for that activity. The Request Details screen is the first of a series of screens where you enter details of your grant proposal.
Before completing this section of the application, you should:
- Read the Read the FY11 AFG Program Guidance.
- Decide what items you are requesting.
- Determine the quantity and research cost of each item you are requesting.
To begin your request, click “View Details” to the right of the activity for which you would like to apply.
Tip: Items designated as funding priorities receive higher scores. Requesting lower funding priority items decreases the chances of your application being funded.
Regional Request Details Summary Screen
This takes you to the Request Details summary screen where, at this point, no items are listed. As an example in this tutorial, we have selected the Operations and Safety>Equipment activity. The same process applies for each activity.
Click the “Add” option at the bottom of the screen to begin adding items.
Regional Request Details: Add Request Screen
On the Add Request screen, provide information on the equipment you want funded. Complete all the information requested. Use the Help links for additional information.
When you have completed the information, click “Save and Continue.”
Regional Request Details: Activity Summary Screen
This returns you to the Request Details summary screen for the selected grant activity (e.g., Equipment.) To request additional items, click the “Add” button and repeat the process described above. When you have added all the items in the selected activity, click “Return to Summary” to return to the Request Details screen for the selected program.
Regional Request Details Program Summary Screen
You will now see three links in the Action column associated with the selected activity:
- View Details: Use this link to review or change the details entered for your request.
- Update Additional Funding
This section is optional. Use this form to request additional funding associated with this activity. This could include funding for personnel, fringe benefits, travel, equipment, supplies, contractual, construction, other, indirect charges, and state taxes. Note that you will be required to explain additional costs.
This is the appropriate place to request funding for any training need to support your requests. For example, if you requested a piece of equipment that no one on staff knows how to operate, you should include in Additional Funding the amount it would take to get adequately trained on the equipment. Note the training should be compliant with OSHA/NFPA standards.
Narratives are required. The program narratives should provide all the information necessary for you to justify your needs and for the program office to make an award decision. In the program narratives sections, please explain your needs and how the grants funds will be utilized. A panel of your peers will review the narratives and the financial need narrative in the Regional Characteristics II section as part of their evaluation of your entire grant application.
- Allow enough time to write your narrative. This is your opportunity to convince a panel of your peers that your request should be funded.
- Be thorough but concise.
- Address ALL evaluation criteria described in the FY11 AFG Program Guidance.
- Use the topic headings listed on the Narrative Statement screen to help you organize your information.
- Address the detailed requirements listed on the screen for the selected activity.
When you have finished, click “Save and Continue.”