PA ID# 061-91021; Placer Union High School District
DSR ID# 23012 ; High School Gymnasium Roof Replacement
Citation: Appeal Brief; Second Appeal; Placer Union High School District; FEMA-1044-DR-CA; PA# 061-91021
Cross-Reference: DSR 23012; Cost Codes; Warranty
Summary: During the winter storms of 1995, the roof drains of Placer Union High School gymnasium became clogged, resulting in a six-inch pool of standing water on the single-ply roof. Subsequently, the membrane of the roof separated and water flooded the areas beneath the roof (the gymnasium, office area, and dance floor area). DSR 23012 was prepared for $7,108 to replace the roof, based upon a price quotation by a qualified contractor. Upon review, FEMA reduced the DSR to $1,549 to conform to FEMA cost codes. On July 23, 1996, the State submitted the subgrantee's first appeal to reinstate the funding to the original level. The basis of the appeal was that the contractor's estimate for repair of a single ply roof should not have been replaced with estimates from FEMA cost codes for repair of a built up roof. In response to the first appeal, the Regional Director acknowledged that the contractor's estimate could have been used in lieu of FEMA cost codes. However, with a warranty on the roof in place, the first appeal was denied based on Section 312 of the Stafford Act (duplication of benefits). Requesting reinstatement of funding to the original level, the State submitted the second appeal on March 19, 1997. In the appeal the subgrantee explained that the roof was flooded and did not fail. As a result, the warranty was not in effect and would provide no financial assistance. Per the first appeal response, "FEMA was remiss in not using the bid proposal from a qualified installer." With duplication of benefits no longer an issue, it is, therefore, appropriate to approve the second appeal at the original level of funding.
Can DSR cost estimates be developed based on contractor estimates in lieu of FEMA cost codes?
Are there duplication of benefits?
Yes, DSR estimates can be based on contractor bids in lieu of cost codes.
No, the warranty is not in effect and will provide no financial assistance.
Rationale: According to the Public Assistance Guide, repair work may not fit into one of the categories of unit prices in FEMA's cost codes. Estimates for these items may be developed from contractors in the area. Therefore, full funding of the DSR should be reinstated with the second appeal.