PA ID# 000-92040; University of California, Los Angeles
DSR ID# 19405; Net Small Project Overrun
Citation: FEMA-1044-DR-CA, University of California, Los Angeles
Cross-reference: Net Small Project Cost Overrun, Time Limitations
Summary: As a result of the severe winter storms and flooding that occurred during the FEMA-1044 winter storm event, water infiltration damaged the floor and ceiling of the University of California, Los Angeles's (UCLA) Venice Dental Clinic. FEMA prepared Damage Survey Report (DSR) 19405 for $2,914, to remove 1540 square feet of floor tile, paint 771 square feet of the interior, repair the roof drains and replace 100 square feet of suspended ceiling tiles. The applicant completed the project on December 31, 1998, and submitted a Project Completion and Certification Report to FEMA on February 25, 1999. On the report, UCLA claimed $122,103 in actual costs, which included costs for roof replacement and waterproofing/sealing the entire concrete floor. In a letter dated March 26, 1999, the applicant stated that damages that were previously hidden were discovered in the course of repair. Upon appeal, UCLA recalculated the total expenditure for the project to be $127,190.49 and requested supplemental funding of $124,276.49. In a letter dated May 27, 1999, the Disaster Recovery Manager determined that the subgrantee had exceeded the approved scope of work addressed under DSR 19405 by performing work above and beyond what was eligible. OES forwarded the appeal with a letter stating that they are "unable to support the additional costs requested by the University."
Issues: Is the cost of replacing the roof and sealing/waterproofing of the floor eligible for reimbursement?
Findings: No, the subgrantee failed to notify either OES or FEMA of hidden damages to the facility and failed to request a change in the approved scope of work. Funding for this project is limited to the repairs defined by the approved scope of work on DSR 19405.