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Second Appeal Brief
PA ID# 147-UW6CY-00; Grifton Community Fire Association
PW ID# 2110; Additional Costs
Citation: FEMA-1292-NC; Grifton Community Fire Association; PW 2110
Cross-reference: Additional Costs
Summary: Hurricane Floyd damaged the Grifton Community Fire Association (henceforth referred to as the Association) fire station and equipment in September 1999. At the time of the final inspection on
September 17, 2002, the Association presented $99,556.28, in additional damages. FEMA initially disallowed the costs because neither the items or supporting documentation were provided, nor were these new items identified to FEMA within a reasonable amount of time. In its first appeal the Association reduced the disputed amount to $33,614. Included was an affidavit certifying that the Association owned the items prior to the disaster, the items were damaged, and supporting documentation was destroyed by the disaster. FEMA denied the appeal, stating that although the Association may have been aware of the damages one year after the disaster, it did not notify the grantee or FEMA of the change in scope of eligible work and need for additional funds as required by 44 CFR § 206.204(e). The additional costs were not presented to FEMA until approximately three years after the PW was written. The second appeal included undated copies of photos of an undamaged thermal imaging camera as well as its replacement. The Association indicated that the camera and paperwork on the camera had been disposed along with other damaged items.
Issues: Are the additional work items submitted at the time of project closeout eligible for funding?
Rationale: 44 CFR § 206.204(e)