PA ID# 037-90007; University of Southern California
DSR ID# 87617 & 45767; Birnkrant Student Residence
Citation: FEMA-1008-DR, PA 037-90007, DSR #87617 & 45767. Second Appeal by University of Southern California for (1) increased repair costs and (2) seismic upgrade work on Birnkrant Student Residence.
Cross-Reference: Subject: (1) Eligibility of cost over-runs on repairs without submittal of documentation, and (2) approval of Section 406 Hazard Mitigation.
Summary: Birnkrant Student Residence building is an 8-story reinforced concrete residence hall which suffered minor cracking in the shear walls in the lower stories. USC has applied for more funding to cover added costs of repairs, but did not request reinspection or submit added documentation to justify the added scope and cost for the repairs. USC also requested reconsideration of the project for section 406 hazard mitigation, by submitting a reduced scope of work costing $431,473, rather than over $2 million.
Issues: Should FEMA approve added expenditures over the DSR amount based on claims which are based on rough estimates when the work has been completed? Should FEMA consider an increase in scope of repairs leading an increase in cost of over 100% when justification cannot be verified by inspection, and no documentation of the need for the added costs has been submitted? Will FEMA reconsider the rejection of a section 406 seismic mitigation based on the submittal of significantly more cost effective scheme?
Findings: On the issue of the added repair costs, the appeal is denied. On the issue of the 406 hazard mitigation funding, the appeal is approved.
Rationale: On the repair issue, FEMA does not approve a substantial increase in scope of work and project costs over that already approved in a DSR without timely submittal of documentation, and where necessary a request for reinspection at a time that the increased damage can be verified. On the issue of the hazard mitigation funding, the revision of the scheme to a much more cost-effective one does qualify it for discretionary FEMA funding. FEMA accepts this revised scheme as eligible for a fixed limit amount of $431,473.