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Second Appeal Summary
PA ID# 000-92027; California Department of Industrial Relations
DSR ID# 60202; Subgrantee Closeout
Citation: Appeal Brief; Second Appeal; Subgrantee Closeout; FEMA-845-DR-CA; PA #000-92027
Cross Reference: DSR 60202; Temporary Relocation; 525 Golden Gate Avenue Office Building; Category E
Summary: As a result of the 845-DR disaster event, the local offices of the State Department of Industrial Relations (subgrantee) located at 525 Golden Gate Avenue sustained considerable damage. After the disaster, the subgrantee relocated its operations to four temporary offices. Approximately two years later, the subgrantee moved from their temporary locations into new permanent offices at 455 Golden Gate Avenue. Damage Survey Reports (DSRs) 93855/20926 were prepared to fund actual and estimated costs associated with these moves. By letter dated February 12, 1998, FEMA requested that the subgrantee submit documentation in support of its total actual claimed costs by February 22, 1998 to enable FEMA to complete the programmatic closeout of the subgrantee's application for this disaster. The subgrantee provided to FEMA adequate documentation for some of its claim on March 6, 1998, but FEMA denied its $288,000 claim for computer cabling work citing the absence of sufficient supporting documentation. There was also continuing disagreement between FEMA and the subgrantee concerning whether the established document submittal deadline had been extended by FEMA. This decision was upheld in the first appeal response. In the second appeal, the subgrantee contends that FEMA extended the submittal deadline to March 9, 1998, and that the supporting documentation provided is sufficient to support its claim for funding for computer cabling work.
- Was the supporting documentation submitted in a timely manner?
- Is the subgrantee's documentation sufficient to support its $288,000 claim for funding for computer cabling work?
- The subgrantee has established to FEMA's satisfaction that its submittal of documentation was made within an acceptable timeframe.
- The subgrantee has not provided adequate documentation to support its claim for funding for computer cabling work.
Rationale: Title 44 of the Code of Federal Regulations, Sections 206.228, 13.20 and 13.22, Office of Management and Budget (OMB) Circular A-87.